JAY — Members of the Jay-Regional School Unit 36 school planning committee adopted a timeline Tuesday for the process and vote on consolidation.

They also adopted procedures for subcommittees and the names of members to serve on them.

The timeline adopted sets advisory committee meetings between June 29 and Sept. 3 to develop a recommendation for targeted tasks. Those recommendations may be brought to the 14-member regional planning committee at any time before or by Sept. 3.

Each advisory committee must make a presentation to the regional planning committee no later than Sept. 10.

A final vote on the full plan is scheduled to be done the week of Oct. 25 and the plan sent to the Maine Department of Education commissioner by Oct. 30. Public meetings will be set during the months of November and December, and January 2011.

The absentee ballots will be made available Thursday, Dec. 23 with the vote to take place in Jay, Livermore and Livermore Falls on Tuesday, Jan. 25.

Each of the subcommittee meetings will have a section of the meeting to allow the public to give input. The intent is to make this an open collaborative process, incoming RSU 36 Superintendent Sue Pratt said.

The planning committee approved members for the 10 subcommittees that include finance, teaching and learning, sports/culture/cocurricula, governance, transportation, and policies and procedures.

The members list is a work in progress because some of them have not replied to confirm they are still interested, Jay Superintendent Robert Wall said.

Finance subcommittee members have all agreed to serve with Pratt and Wall co-chairing it. Those on the committee are Jay School Department Business Manager Stacie Lowe, former Jay business manager and current SAD 52 Business Manager Deb Holland of Jay, Matt Gilbert of Jay, and RSU 36 central office staff member Jan Cloutier of Livermore Falls. Others are Kris Pottle, the business manager of Mt. Blue Regional School District who will work as business manager of RSU 36 on a contract basis, John Wakefield of Livermore, a former SAD 36 board director and state financial director, and Melissa Gilbert of Livermore.

The planning committee also agreed to increase the number of members on the sports/culture/cocurricula subcommittee to 16 to include four students. There will be two student representatives from each school system, one from the middle school and one from the high school.

Twelve adults have all agreed to serve on that subcommittee to be chaired by Jay High School Principal Gilbert Eaton of Livermore Falls. The members are Michelle Dubois, RSU 36 gifted and talented teacher; Becky Durant of Jay; Larry Thornton of Jay; Dan DiPompo, a Jay School Committee member; Mac Haynes, RSU 36 board director of Livermore Falls; Sally Boivin of Livermore Falls and athletic director of Livermore Falls High School. Also, Anne Weatherbee of Jay and LFHS drama teacher; Chuck Darling of Livermore; Dianne Fenlason/Frances Ricker, Jay band and music teachers; Darrell Roundy/Jan Gill, RSU 36 band and music teachers; Kristel Anuszewski, Jay High School drama teacher; and Rob Taylor, Jay gifted and talented teacher.

All of the subcommittee meetings and planning committee meetings are open to the public. Wall said he has started a section on the www.jayschools.org website for consolidation with RSU 36 that will include meeting minutes, meeting times and places.

Pratt said the RSU 36 website www.rsu36.org is expected to be completed as soon as possible and will include the same information. That website is under construction and does have some regular school information on it.

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