Couples about to tie the knot must make a host of decisions when planning their weddings. When and where to get married may be the most significant decisions a couple has to make, but such selections are only the tip of the iceberg for engaged couples.

One important decision couples must make is how to get their guests to and from the reception. Since alcoholic beverages are served at many wedding receptions, it’s a good idea for couples to have transportation available for their guests to ensure everyone safely gets from the reception hall to the hotel after the party has ended.

The following are a handful of options couples can consider when arranging transportation for their wedding guests.

* Private shuttle:

Private shuttle companies are a popular option, especially among couples whose guest lists are extensive. Private shuttle companies typically have a vast fleet of vehicles of various sizes, from 10-passenger vans to small buses to larger buses capable of seating several dozen passengers. Private shuttle companies may run several shuttles to and from the reception and the hotel over the course of the night, and all guests need to do is gather in the lobby of the hotel or the reception hall at designated times to be taken to the party or back to the hotel. Shuttle information should be included in welcome packages provided for guests.

* School bus:

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Couples might be able to find a local school bus company to transport their guests to and from the hotel and the reception. This option may be best suited for couples whose reception hall is only a short distance away from the hotel. That’s because some bus companies may rent couples a school bus that may not be the most comfortable method of travel. Couples who rent a school bus may want to ask the company if they can decorate the bus prior to their wedding day to give it a more festive feel.

* Hotel shuttle:

Many hotels provide airport shuttle service to and from the airport for their guests, and couples might be able to work out a deal with their wedding hotel manager to use such shuttles to get their guests to and from their receptions.

Hotels do not often use their airport shuttle services at night, so it’s entirely possible the hotel manager might be amenable to such an arrangement. Renting the hotel shuttle service won’t be free, but couples might be able to negotiate a rate based on the number of guests registered to stay under their wedding party.

The hotel may offer a discount for its shuttle service based on the number of wedding guests staying at the hotel, and couples should broach that subject during the negotiation process. If the hotel does not provide shuttle service, its manager or concierge might be able to recommend local shuttle companies to couples.

* Taxis:

Some couples simply can’t afford to foot the bill for their guests’ transportation. That’s perfectly acceptable, but if no transportation will be provided, couples should arrange to have taxi cabs available outside the reception hall. The reception hall manager can help with such arrangements.

When opting for taxis, arrange for some to get there as much as an hour before the reception is scheduled to end so guests who want to leave early don’t have to call or hail cabs on their own.

Arranging transportation for guests is a nice gesture for couples who want to ensure their family and friends have a fun and safe time at their wedding receptions. 


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